Privacy Statement

Effective date: May 31, 2021

Introduction

Nelson & Area Friends of the Family Foundation (the “Foundation”) is committed to protecting your privacy. Any personal information you provide to us as a donor or applicant is collected, used, and disclosed in accordance with the Personal Information Protection Act (PIPA) and other applicable legislation.

We will not sell or disclose personal information to third parties.

We won't use it to send you information that you didn't specifically request.

It does not include information another website requests from you. Any additional collections of personal information by another website will be addressed in a collection notice on that website.

How is my personal information collected?

The Foundation websites collect information about your visit, including personal information, through the use of audit logs and cookies. A cookie is a small file stored on your computer by your web browser when using some websites.

Cookies and Usage Data

When you use our website and its services, you agree to the use of cookies.
Cookies are small files saved on your computer, tablet, or mobile phone.

Our website and embedded third-party services use cookies to:

• Ensure that interactive content, forms, and other services work properly
• Collect information about your visit to measure how people use our website, which in turn helps us improve your experience on the website

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. If you do not accept cookies, you will still be able to use the Service.

What personal information is being collected?

The information collected is:

• The web browser and operating system you are using (e.g. Chrome, Windows 10, iOS, Safari).
• The date and time of the visit.
• The pages or services accessed.
• The Internet Protocol (IP) network domain name (e.g. shaw.ca) and address (e.g. 192.10.100.20) of the computer you are using. IP address and domain are identifiers that may be used to distinguish between users and identify your internet service provider or your computer itself.

Personal information you provide to the Foundation through the website is under the authority of PIPA for the purposes stated below in the next section.

What is the purpose for collecting my personal information and how will it be used?

The Foundation will only collect clients and patrons information which is necessary to fulfill the following purposes:

• To verify identity;
• To deliver requested services;
• To guarantee necessity of medical travel;
• To provide informational services;
• To send out association membership information;
• To contact our clients and patrons for fundraising;
• To ensure a high standard of service to our clients and patrons;
• To meet regulatory requirements;

Personal information will only be used by authorized staff to fulfill the purpose for which it was originally collected or for a use consistent with that purpose, unless you expressly consent otherwise.

What safeguards are in place to protect my personal information?

The Nelson & Area Friends of the Family Foundation is obligated to protect your personal information by making reasonable security arrangements against such risks as unauthorized access, collection, use, disclosure or disposal. Specifically, access to systems, applications and the collected data is restricted to authorized personnel only.

Service Providers

We may employ third-party companies (e.g., email and registration providers) and individuals to facilitate our Service (“Service Providers”), to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.

When using these services your Personal Data may be transferred to another jurisdiction (outside of Canada) for processing.

These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

How long is information retained?

Some cookies will remain on your computer for only as long as your browser remains open, or until you delete them off your computer. Other cookies will remain on your computer so that you may be recognized when you return to the website. These cookies will expire no later than 18 months from when they are first placed on your computer. Information collected as a part of a cookie or a security audit log is retained for 2 years. Information collected or created by the Foundation for the purpose of fulfilling our mandate is maintained only as long as necessary or to meet other legislative requirements.

How can I access and correct information I submit to a web site?

You may request changes or annotate your personal information if you believe it to be inaccurate by submitting a written request describing the error. Please contact the Foundation via email at:

What about links to external websites from the Nelson and Area Friends of the Family Foundation website?

The Foundation website may include links to external websites. Once you leave the Foundation website, this privacy statement does not apply. The Foundation is not responsible for the privacy practices or content of external websites.

Who can I contact for more information about this privacy statement?

Questions regarding this privacy statement, including the collection of personal information, can be directed to our administration via email at: